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Conference Planner
Plan your conference year
Pick the events you’re considering. You get the ticket as each organiser publishes it (early-bird or regular), an estimate for flights, hotel and days away from your state, a total per event and for the year, and every deadline on one timeline. No sign-up needed.
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Your plan
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November 2026
December 2026
January 2027
February 2027
March 2027
April 2027
May 2027
June 2027
July 2027
August 2027
September 2027
October 2027
March 2028
April 2028
May 2028
How we estimate travel and hotel
- Distance is the straight line from the middle of your state to the event city.
- Under 250 miles we assume you drive: round trip × 1.2 for roads × $0.70 a mile (close to the IRS business mileage rate). Under 60 miles we assume no hotel.
- Otherwise one round-trip economy flight: $350 up to 1,000 miles, $500 up to 2,000 miles, $650 beyond, $1,100 outside the US. These are rough planning figures, not fares we looked up.
- Hotel: one night per event day (arrive the evening before, leave after the last session) at your nightly budget. Change nights per event.
- Days away: event days, plus one travel day if you fly.
- Meals, ground transport, add-on workshops and memberships are not included.
Tickets: the main pass as the organiser publishes it on the page we checked. Where only a range is published we use the lowest figure and say so. Type your own figure into any ticket box.